Contents Show
If you’re working day in and out with emails, you know the struggle of sending an email to multiple recipients. Sending each email one by one is time-consuming, and marking everyone in the same email (where the recipient can see others on the list) looks unprofessional. And if you’re not careful in your approach, your email might land in spam. If you’re looking for the best way to send an email to multiple recipients without going through the struggle I just mentioned above, this blog is for you. In this blog, I have covered two methods that give you a quick step-by-step direction on how to send emails to multiple recipients. Here are the two popular ways to send an email to multiple recipients.
Mail merge in simple words means to add personalization. For example, {{First name}}, {{Last name}}, {{Company name}}, and more. Using the mail merge feature, you can personalize the email you want to send multiple recipients. The biggest advantage of using the mail merge method is that it offers a good open rate and click rate. As per a study, personalized emails had a 29% higher unique open rate and 41% higher unique click rates. It is easy to say that the mail merge method makes your email outreach effective and result-oriented. This was the theoretical part of the mail merge. Now let’s move to the practical part of how to send an email to send to multiple recipients using Mail merge. We will use Saleshandy to create a personalized mail merge campaign (sequence). Saleshandy is a cold email outreach tool that lets you send personalized emails with follow-ups (steps). Using Saleshandy, you can set 49 follow-ups (steps) in your email campaign (sequence). Without further ado, let’s show you how to send emails to multiple recipients in Gmail using mail merge. How to use mail merge feature of SaleshandyBelow are the 4 easy steps to use the mail merge feature using Saleshandy. Step 1: Sign up with Saleshandy Step 1: Sign up with SaleshandySign up with Saleshandy and create an account using your Gmail account. You can sign up for free here. Step 2: Create a new sequenceOnce you have signed up, you will land in the Saleshandy dashboard. Click on the “Sequences” and head to “Create Sequence” to get started.
Step 3: Send a test emailAfter writing the perfect email and setting up the sequence in the Saleshandy, it is time to send a quick test email to check for any corrections. The email id you mention in the test email should be in the email list that you have uploaded. Step 4: Send or schedule the emailIt is time to send your email. All you need to do is activate your sequence, and Saleshandy will start sending your emails depending upon the schedule you have set. Click on the Pause button from your sequence to activate. For maintaining a good sender reputation score and better email deliverability, we keep a time interval between two consecutive emails of a few seconds/minutes. It will make your ESP believe it is a human-like sending. Following the steps mentioned above, you can successfully send one email to multiple email addresses in Gmail. Video guide to send emails to multiple people at once
We are done with the “How to” part. Let’s move ahead to learn how the mail merge feature helps overcome the flaws of the BCC method. Benefits of using Saleshandy to send email to multiple recipients
2. The BCC methodThe BCC (Blind Carbon Copy) method is the most common approach to send emails to multiple recipients at the same time. Emailing to multiple recipients using the BCC feature hides other recipients from the recipient, making it look like he is the sole recipient of the email. The only plus point of the method is that it is easy to understand and simple to operate. Let’s show you how to send emails to multiple recipients in Gmail and Outlook using its BCC feature. How to use the BCC method for GmailBelow are the 5 easy steps to use the BCC method in Gmail. Step 1: Open your Gmail account Step 1: Open your Gmail account. Step 2: Click on the Compose box to type the email you would like to send to multiple recipients from your Gmail. Step 3: After writing the email, click on the BCC option besides the CC option. Step 4: Now fill the BCC fields, type in the email addresses of the people you want to email, or select one of the Gmail groups. Pro tip- Keep at least one person in the “To” field. And it is advisable not to use this method for over 10 recipients. Step 5: After adding the recipients, hit the send button. As we mentioned in the introduction part, this is not the most efficient way to send email to multiple recipients in Gmail. So, let’s talk about the limitations of using BCC (Blind Carbon Copy) in Gmail to send multiple recipients. For instance, sending an email to multiple recipients using the BCC method makes the mass emailing behavior evident to the recipient as the “To” field and the body of the email is not personalized, making you look unprofessional. How to use the BCC method for OutlookWe have covered almost everything about how to send email to multiple recipients from Gmail, but we know that the same question about Outlook is just around the corner. Here is how you can use the BCC method for Outlook. Below are the 3 easy steps to use the BCC method in Outlook. Step 1: Log in to Outlook & open new message Step 1: Open your Outlook account and click on new message Step 2: Click on Cc and Bcc to add recipients Step 3: Add the main email in the To selection and the rest in the Bcc. You can leave the Cc empty. And hit send when you’re done. Limitations of the BCC method
ConclusionWhile sending your email to multiple recipients, you want to ensure that your email is personalized, it lands in the Primary inbox and hides the other email addresses. If you opt for the traditional (BCC and CC) method, you won’t make the most out of your email efforts. So, pick the smarter way of sending an email to multiple recipients. FAQs1. How do I send an email to multiple recipients in Gmail? Step 1: Open your Gmail account 2. How do I send an email to a group without showing all the email addresses? The BCC (Blind Carbon Copy) method is the most common approach to sending emails to multiple recipients without showing all the email addresses. Emailing to multiple recipients using the BCC feature hides other recipients from the recipient, making it look like he is the sole recipient of the email. 3. Is there a way to send a mass email individually in Gmail? You can send a mass email to more than one recipient using the BCC feature. Click the compose box, after composing your message, click on BCC and add all your recipients. This will send the emails to the recipients keeping email addresses hidden from each other. How do I send a personalized email to multiple recipients?You can send a mass email to more than one recipient using the BCC feature. Click the compose box, after composing your message, click on BCC and add all your recipients.
How can I send a personalized email on Outlook to multiple people with a unique attachment to each person?Mail Merge from Outlook. Step 1: Select or filter your contacts. We start the Mail Merge process by specifying which of our contacts we want to send an email to. ... . Step 2: Start the Mail Merge. ... . Step 3: Create the message with Contact fields. ... . Step 4: Send out the personalized mass mailing.. Can you send personalized mass emails?Sending mass emails in Gmail is very easy to do- just compose a new email and then add all of the recipients into your "to" field, making sure that each person receives their own individualized message!
How do I send a personalized mass email from Outlook to Excel?Send Personalized Mass Emails From Outlook with Excel. Step 1: Format Your Excel Workbook. ... . Step 2: Prepare the Document Template for Your Word Mail Merge. ... . Step 3: Select Your Recipient List. ... . Step 4: Add Personalized Content to Your Letter. ... . Step 5: Preview and Finish the Mail Merge Function. ... . Step 6: Save the Letter.. |