An Outlook tutorial by Peter KalmstromIn Microsoft Outlook you can create rules for incoming E-mails. A rule performs an action automatically, based on the conditions you have specified. For example, an e-mail can be moved from the inbox to a specific folder according to the condition you have assigned to the rule.Note that rules do not apply to e-mails that have been read. They only apply to unread e-mails. Show
To create rules for Outlook follow the steps below:
Many users spend a lot of time manually cleaning their inboxes by marking spam messages as spam and moving legitimate emails into appropriate folders. If you’re among them, then you’re probably wondering if there’s a better way to keep your inbox from turning into a mess. Well, there is, and the solution is to sort Outlook incoming emails into specific folders automatically, which is exactly what this article is all
about. Best of all, the techniques described here work with other email services as well, making it easy to figure out how to automatically move email to folder in Yahoo and how to automatically sort emails in Gmail, for example. How To Move Emails To A Folder In Outlook With A Single ClickMoving emails to a folder in Outlook with a single click is, unfortunately, not possible, but something even better is: you can learn how to automatically send messages to a folder of your choice and avoid having to make even a single click. How? By creating inbox rules. Here’s how to create an inbox rule in the most recent version of Outlook:
From now on, Outlook will move emails to the right folder in accordance with the rule you’ve just created. To stop it from automatically moving your emails:
Inbox rules in Outlook are a powerful tool that can make your life much easier if you use it correctly, and they can do a lot more besides telling Outlook to move emails to folders, so learning how to use them is well worth the effort it requires. How to move emails to a folder in Outlook 2013If you’re still using an old version of Outlook, namely Outlook 2013, then you should know that learning how to make messages from someone go to a folder of your choice is just as easy as with the latest version of this email client, but the individual steps you need to take are slightly different:
Again, you can modify or delete created inbox rules from the Rules & Alerts window. Keep in mind that created rules are applied in the order shown in the Rules & Alerts window. How to move emails to a folder in Outlook on the WebThe web version of Outlook may be sleek and polished, but that doesn’t mean that it can’t automatically move emails from a specific sender to a folder of your choice. All you need to do is follow the instructions below. How to move emails to a folder in Outlook on the Web:
Outlook on the Web will now use the rule to handle incoming email messages, saving you time for more important things. How to move emails to a folder in Outlook on MacThere are some major differences between the Windows and Mac version of Outlook, but the inbox rules creation process is, fortunately, more or less identical. Follow these steps to learn how to send emails to a folder in Outlook on Mac:
Learning how to automatically forward emails in Outlook is equally simple, so don’t hesitate to explore inbox rules to their full potential. Move Emails To A Folder In Outlook Automatically Using Third-party AppsOutlook makes it relatively straightforward to learn how to make messages go to a specific folder, but managing multiple inbox rules across several different versions of Outlook can get confusing rather quickly. The good news is that there are third-party apps that let you create email rules with a single click and manage them all from one centralized location. One such app is Clean Email, and we believe that all Outlook users should know about it. Follow our guides about automatically deleting emails in Outlook and how to auto-delete emails in Gmail. Automatically Move Emails Using Clean EmailClean Email is a popular inbox organizer tool with support for Outlook and other leading email services. With its Auto Clean rules, the app can automatically move emails to specific folders, and creating such rules is as simple as checking the “Selected and future similar emails” option before applying an action in Clean Email, like this:
As you can see, the creation of Auto Clean rules takes less than a minute, and you’re certainly not limited to just moving messages from your inbox to specific folders. Besides Auto Clean rules, Clean Email offers many other features to help you keep your Outlook inbox clean and organized. For example, the Quick Clean feature is perfect for turning a messy inbox into a more organized version of itself with just a few clicks. Clean Email can also help you reach and maintain Inbox Zero by unsubscribing you from promotional and otherwise unwanted emails, blocking annoying senders, and more. Because the app focuses on privacy and security, you can trust it even with sensitive personal and work emails. How to Move Outlook Incoming Emails into Specific Folders Automatically - FAQsHow do I get emails to go directly to a folder in Outlook?You can make emails go directly to a specific folder in Outlook by creating an inbox rule. You can do that directly from this email service or using a third-party inbox organizer app like Clean Email. How do I organize incoming emails in Outlook?Instead of manually organizing each and every email you receive, we recommend you create inbox rules. With their help, new messages can be automatically moved to the most suitable folders, saving you valuable time. How do I move emails from one sender to a folder in Outlook app?If you’re using the Outlook app on your mobile device, then you can move emails from one sender to a folder using a third-party inbox organizer app like Clean Email. The app itself doesn’t let you move multiple messages at the same time. How do I create a rule in Outlook to move from a specific person?To quickly create a rule that moves all email from a specific sender or a set of senders to a folder, right-click a message in your message list that you want to create a rule for, and select Create rule. Choose the folder where you want all messages from that sender or set of senders to be moved, and then select OK.
How do I automatically move emails to a folder in Outlook by subject?Move emails to a specific folder by subject. Select the email which contains the subject you want to move emails based on, click Home > Rules > Create Rule.. In the Create Rule dialog, check Subject contains and Move the item to folder checkboxes, then click Select Folder.. How do you make emails from a certain address go to a folder?Create rules to filter your emails. Open Gmail.. In the search box at the top, click Show search options .. Enter your search criteria. ... . At the bottom of the search window, click Create filter.. Choose what you'd like the filter to do.. Click Create filter.. |